Senior Administrative Specialist

Job Locations US-MA-Bedford / Hanscom AFB
Job Post Information* : Posted Date 2 weeks ago(7/1/2024 10:26 AM)
Requisition Number
# of Openings
Professional Services


Senior Administrative Specialist

Be the Difference 

Astrion offers comprehensive services that boost preparedness, optimize performance, and ensure success across various domains, from Cyber to Digital, Mission and Systems, servicing our nation's Civilian, Defense and Space communities. We support customers with Centers of Excellence in Washington DC, Huntsville, AL and Burlington, MA with an additional 36 locations across the U.S.


Astrion has an exciting opportunity for a Senior Administrative Specialist providing support to the  the Command, Control, Communications and Battle Management Division (C3BM), which is within the USAF Digital Directorate and located at Hanscom AFB,MA.



This is a full time - salaried position located at Hanscom Air Force Base, MA.


  • Experience handling executive administrative duties in a high-pressure environment.
  • Provides high level administrative support to 2-letter Director in the workplace, such as taking multiple calls, scheduling meetings, managing executive requests, and other office duties.
  • Handles daily administrative tasks for a group of executive professionals to include creating reports and itineraries for leadership, oversees daily activities of the executive office area, and develops meeting agendas for executive briefings.
  • Provides administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf.
  • Maintains comprehensive and accurate records.
  • Performs minor accounting duties.
  • Organizes meetings, including scheduling, sending reminders, and organizing catering when necessary.
  • Answers phone calls in a polite and professional manner.
  • Welcomes visitors and identifies the purpose of their visit before directing them to the appropriate department.
  • Manages the multiple leaderships calendar, including making appointments and prioritizing the most sensitive matters. 


Citizenship: Must be a US citizen

Clearance: Ability to obtain and maintain a US security clearance

Years' Experience: 6 years of directly related experience, 3 of which must be in the DoD


  • Proactivity and self-direction.

  • Interpersonal skills and professionalism.

  • Extremely Proficient in all Microsoft applications such as Word, PowerPoint, Excel, etc.
  • Experience keeping up with complex schedules and maintaining high-level business relationships.
  • Strong experience in time management and ability to meet deadlines.
  • Verbal and written communication skills.
  • Strong organizational skills and ability to multitask.
  • Problem-solving and decision making.




What We Offer 

  • Competitive salaries
  • Continuing education assistance
  • Professional development allotment
  • Multiple healthcare benefits packages
  • 401K with employer matching
  • Paid time off (PTO) along with a federally recognized holiday schedule


Who We Are


At Astrion, we innovate, elevate, and shape the world of tomorrow. At our core is our purpose to “Be the Difference”. This means we encourage our employees to take action and be the driving force for positive change. We foster an environment where innovative solutions flourish and our company continuously evolves.


We have a culture of care, empathy, and making a tangible difference within our organization and communities. We embrace continuous learning, growth, and innovation, and pushing the boundaries of what’s possible. We promote collaboration and empowering our teams is at the core of our success.


Join Astrion and Be the Difference in your career and the world!


Astrion is an Equal Employment Opportunity/Affirmative Action Employer. We provide equal employment opportunities to all employees and applicants for employment and prohibit discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.


This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.












Hanscom AFB


"Digital Directorate"


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